Wine tender services for hospitality
Independent wine tender services for restaurants and hotels
increasing your profits and improving your wine list
During these times where great value and great quality products are harder than ever for hospitality businesses to find, a well organised supplier tender (often referred to as an RFT process) is essential for any hospitality business.
Great quality, competitively priced wines are still out there, but it's a case of tracking them down. A tender process is the best way to see how different suppliers compare, in terms of quality of product, portfolio variety and of course price.
A well structured, bespoke wine tender document is the best route to highlighting exactly how suppliers compare.
I will work with you to manage your wine tender process, giving you peace of mind that you are buying the very best value for money and quality products available to your business, and using suppliers that are the right fit for you.
Depending on your requirements, my tender services vary. A basic summary of my different services is detailed below:
1 - Wine tender document production
from just £699.00
Having consulted with you on the details, I will produce your own, bespoke tender document
Following discussions with my clients, I produce a bespoke wine tender document for their business. The client will then distribute this document to suppliers and manage the remainder of the tender process themselves, once the document is complete.
Initially, I will get an idea from my client of the plans they have for their wine list and any specific considerations they would like taken into account when creating the wine tender document. I will then study sales statistics, margins and cost prices from their existing wine list, in order to highlight any wines or categories that should remain the same and others where a clear change is needed. The final tender document will be unique for each individual venue, requiring suppliers to submit wines that match the specific criteria for every listing on the document.
This service includes:
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Meet with client to discuss their wine list plans and any key information they would like included in the tender.
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Study existing sales, margins and product cost prices to evaluate which wine categories should remain and which should change.
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Production of final wine supply tender document, with clear style, region and price categories, for client to submit to suppliers.
2 - Wine tender management service
from £2099.00
Producing your tender document, communicating with suppliers and coordinating your tender tasting
In addition to the tender document production detailed in the service above, I will continue to manage the tender process until the tender wine tasting comparison is complete.
When conducting a tender process, tasting the proposed wines from each supplier is very important to judge which are great value wines and which are just cheap plonk.
With this service, I will send the final tender document to my client's chosen suppliers and potential new suppliers personally, and will communicate with each supplier from this point to ensure the process is managed perfectly.
Querying completed tender documents and requesting changes in order to ensure the tender tasting will be comparing only suitable wines are all services I deliver here. I will then arrange the samples from each supplier, have them delivered to my client's venue for the tender tasting and even coordinate the tasting itself to ensure all wine choices and decisions are well documented.
This service includes:
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Meet with client to discuss their wine list plans and any key information they would like included in the tender.
-
Study existing sales, margins and product cost prices to evaluate what should remain and what needs to change.
-
Production of final wine supply tender document, with clear style, region and price categories.
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Communicate with your chosen suppliers, or potential suppliers, distributing the tender document to them and handling queries.
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Gathering and evaluating submitted tender documents from each supplier and communicating any required changes.
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Arranging suitable samples of key wines for a comparative tender process wine tasting to take place with my clients.
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Coordinating the tender tasting itself and keeping record of the opinions and decisions on every single sample submitted.
3 - Total wine tender and wine list advisory service
from £3299.00
Managing your wine tender from start to finish and advising on your final wine list margins and format
In addition to the combined services of the two packages above, my total wine tender service gives you my management and expertise at every stage apart from the wine list design and printing itself.
Once the tender wine tasting has concluded, I will collate the results and present these to my client for them to make their final decision on which supplier/s they would like to use for their wine list.
Once the final wine range as been chosen, I will make contact with all suppliers personally (whether they have been successful or unsuccessful) and inform them of the decision. Successful suppliers will be informed of their listings and asked to start the process for a first order and account to be opened, if a new supplier.
I will then structure the products and pricing for the wine list and produce a margin sheet, so my clients can clearly see exactly what their new wine list is earning for them. I will then support you with tips on how to structure your products, descriptions etc to deliver the maximum spend for your business and a great guest experience.
This service includes:
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Meet with client to discuss their wine list plans and any key information they would like included in the tender.
-
Study existing sales, margins and product cost prices to evaluate what should remain and what needs to change.
-
Production of final wine supply tender document, with clear style, region and price categories.
-
Communicate with your chosen suppliers, or potential suppliers, distributing the tender document to them and handling queries.
-
Gathering and evaluating submitted tender documents from each supplier and communicating any required changes.
-
Arranging suitable samples of key wines for a comparative tender process wine tasting to take place with my clients.
-
Coordinating the tender tasting and keeping record of the opinions and decisions on every single sample submitted.
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Collating all results and decisions on wines from the tender tasting and presenting the results to the client.
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Communicating with all suppliers after final decisions have been made and ensuring account opening process begins.
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Creation of a final wine list structure, including all pricing and a margin sheet to clearly display the margins that the list delivers.
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Recommendations on formatting ideas for your wine list to ensure the best possible guest experience, as well as a high spend.
What my tender clients say
LA TERRAZZA RESTAURANT
We worked with Owen on publishing a tender to multiple wine suppliers for a medium-large account as a result of some unreliable service from a previous vendor. Owen really took us on the journey from start to finish with impeccable communication, extensive knowledge of products and supply chains available.
While our initial intent was to find a more reliable supply chain, we were incredibly surprised that the product range recommended was in all cases a better like for like replacement of our existing products which we really liked, but also came in at a lower cost! We are very pleased with the new suppliers which we have now established a great working relationship with and have managed to generate savings of ~8% per order which is an amazing bi product on top of the reliable service being received!
The process for switching suppliers was really easy for us as Owen really took control of the full process by creating the tender document, handled all communications with the potential suppliers and even managed to help us with creating order templates. It really was as simple as switching one light on and another off, but with the benefit of a brilliant wine tasting afternoon attached!
Naz Dida
Director, La Terrazza restaurant, Bedford